Cemetery Transcription Forms and Help

  How to and the Tools needed
  Cemetery History - Report Form Help
  Printable Forms in Adobe® PDF format

How to and the Tools needed to start Transcribing Cemeteries

Forms and Vital Info needed before starting the Transcribing: From the MPSGG representative, obtain the;

1. From the MPSGG representative, obtain the;
   a) the correct spelling of the Cemetery Name to be transcribed.
   b) the corresponding "3 digit code" for that Cemetery Name.
2. Obtain 1 copy of "Transcripor's Report Form".
   * - transcriptor to make any additional copies needed!
3. Obtain 1 copy of "Cemetery History Report Form, part A", for each and every Cemetery to be transcribed!
4. Obtain 1 copy of "Cemetery History Report Form, part B", for each and every Cemetery to be transcribed!
5. If using the MPSGG computer cemetery data base program to generate the forms needed (recommended);
   a) FILL IN the following categories BEFORE PRINTING OUT ANY FORMS!
   MAIN MENU - Box A:
   Cemetery History Form, part A;
   - Name of Transcriptor
   - Cemetery ID Designation
   - Cemetery Name
   This information will automatically be printed on ALL forms, saving the transcriptor alot of writting!
   - Click on Box F and make sure that ALL 3 CEMETERY ID DESIGNATION CODES APPEAR ON THE SCREEN!
   - If NOT, go back to "MAIN MENU - Box A" and re-enter the, "Cemetery Name and Cemetery ID Designation" data

Tools needed in the Cemetery for Transcribing:

1. Sun hat, sun glasses, sun lotion and/or bug repellent if necessary.
   a) Gloves
2. A lightweight stool or chair.
3. A 3 ring binder or other data storage device with a hard back for writting on.
   a) A large clip(s) for holding down your pages in the wind! A man's plastic pant hanger works great!
4. A collection of sharpened pencils (no ink please) and eraisers!
5. A water spray bottle and a bulk source of water.
6. A sharp wooden scratching device(s) (no metal objects please)!
7. A bristle floor brush and rag(s).
8. A pail or other carrying device for carrying all your tools.
9. A lunch and beverage.
10. All "Transcription Report Form(s)" needed for that days outing

NOTE:

- Be sure and print a sequencial page number on ALL "Transcription Report Forms", in the top right hand corner for future reference.

- 1 copy of the "Transcription Report Form" will be used for each and every side of a cemetery stone!

- When a stone has more than one side to be recorded, from the front face, record your data in a 'clockwise rotation' around the stone. Each additional "Transcription Report Form" for each stone should have;

- the page # used on the 'front face' and an alphebetical letter following, to represent which side of the stone is being recorded!

Example:

the front side would be assigned a specific sequencial #,
the left side of the stone would be "#a" side,
the backside would be "#b" side,
the right side of the stone would be "#c" side.

Cemetery History - Report Form Help

Cemetery ID Designation:   enter the 3 letter cemetery ID designation.

Name of Transcriptor:   enter the full name of the transcriptor.

Cemetery Name:  enter the full name of the cemetery you are transcripting.

County:   enter the county name where the cemetery is located.

Township:   enter the township name where the cemetery is located.

Concession#:   enter the concession # where the cemetery is located.

Lot#:   enter the lot # where the cemetery is located.

Street / 911 Emerg#:   enter first, the street name / then the 911 emergency#, found on the green sign at the road.

Church Affiliate:   see "Cemetery Name & ID Listings.xls" or printout, (give name).

Ownership:   ownership by church, municipal, etc. (give name).

 

Religious Denomination:

Anglican
Catholic
Church of the Latter Day Saints
Lutheran
Non-Denominational
Presbyterian
United
etc

 

Status:

Abandoned
Family (Private) No Visible Grave(s)
Family (Private) No Visible Grave(s) or Stone(s)
Family (Private) No Visible Stone(s)
Family (Private) in Use Today
Family (Private) Not Used
Lost Stone(s)
New, under Construction
Pioneer
Stone(s) Scattered!
etc.

 

Shape of Cemetery:

Hexagon
Parallelogram
Pentagon
Rectangular
Round
Square
Trapezium
Trapezoid
Triangle
etc.

Position of Stones:

Mainly Staggered Rows
Mostly Out of Alignment
Scattered!
Some Staggered Rows
Straight Rows
etc

.

Condition of Cemetery:

Brushy
Excellent
Good
Long Grass
Overgrown
Poor
Rough for Walking
Stones laying down!
Untidy
Unwalkable
Well Kept
Well Kept (fairly)
etc.

 

Terrain:

Flat (Easy Walking)
Hilly
Hilly - Low Rolling
Hilly - Large Rolling
Hilly - Semi Rolling
Hilly - Steep!
Slight Crown
Unsuitable for Easy Walk
etc.

 

Maintenance:

Brushy
Grass Uncut
No Maintenance
Rough Ground
Under construction
Weedy
Well Kept
Well Kept (Reasonably)
etc.

 

Orientation:

East / West
N East / S West
N West / S East
North / South
etc.

 

Access:

By Bush Trail
By Logging Trail
By Road
By Road and Walking Trail
By Road then Walking Trail
By Walking Trail
By Water
etc.

 

Lighting:

Boundary Well Shaded!
Shady
Shady - Semi
Shady - Well Shaded!
Sunlight Direct
Sunlight Indirect
etc.

 

Bounded:

By Brush
By Fence - Brick
By Fence - Stone
By Fence - Wire
By Fence - Wooden
By Trees
etc

Cemetery History:

You are allowed 256 characters and/or spaces for Cemetery History.Make one big paragraph (it prints out better that way). Use punctuation to separate sentences.

 

Printable Forms in Adobe® PDF Format

Cemetery History A
Cemetery History B
Transcription Report Form
Transcription Report Form with comments

Forms are from the desk of Murray Ruch